The Barns at Mattaponi Springs
FAQsDo I need to make an appointment to come view the property and venue spaces?
For a guided tour of the property, an appointment is required. We will be happy to show you all of our unique event spaces, accommodations, photos, and review the packages with you. Guided tours are approximately one hour long. To schedule a tour of the grounds, please click here.
How many guests can your venue accommodate?
Are the barns equipped with Heating and A/C?
What is the rental fee and what is included in the rate?
Our packages start at $5500-8500, depending on which event Barn and event date you choose. We include:
- Up to 20 Farm Tables
- Up to 200 X-Back Chairs for Indoor Reception
- Up to 200 Natural Wood Folding Chairs for Outdoor Ceremony
- All service tables
- Some décor
- Restrooms
- Dressing Suites
- Prep Kitchen
- Parking Attendants
- Setup and breakdown of your tables and chairs
- Photo session with your photographer on the grounds
- WE ONLY ALLOW ONE EVENT PER DAY SO THAT EACH PARTY HAS THE BEST EXPERIENCE.
How much is the deposit and is it refundable? What is the payment plan for the entire bill?
We require a 30% non-refundable deposit to reserve your date, which is due at the signing of your contract. The final payments may be broken into monthly payments with the final bill due 30 days before your event. We accept all major credit cards, personal checks, and cash.
Does the venue have liability insurance?
We have liability insurance that would cover injuries due to site conditions only. We require you purchase your own insurance for the day of the event to protect your individual interests.
Do you have overnight accommodations on the property?
Yes, we do have two homes on the property available to you and your guests. The Manor House has 6 bedrooms with 6 ½ restrooms to sleep up to 12 guests comfortably. The Potomac Cottage has 4 bedrooms with 4 restrooms to sleep up to 12 guests comfortably. We also have worked out special rates with hotels in Ashland and Fredericksburg for room blocks.
Will you host more than one event on the property per day?
No, we want every guest to feel special and important on their most important day, therefore, you get full exclusive access to the entire grounds on your event day.
May we bring in our own alcohol or do we have to obtain it through our caterer?
Yes, you may bring in your own alcohol and you must obtain an ABC license through www.abc.gov or purchase your alcohol through your caterer using their ABC license. All alcohol must be served in accordance with Virginia ABC laws and by a professional bartender, either through your caterer or other hired service for the duration of your entire event. NO EXCEPTIONS.
Do you have a weather contingency plan for outdoor ceremonies?
We have two barns on the property so you may use the 2nd climate-controlled barn as your perfect backup rain plan.
How much time do we get for our event?
We allot one hour for the ceremony, which can run into your cocktail hour. We allot four hours for your reception. A fifth hour may be added to your reception for an additional fee.
How much time is allocated for the rehearsal?
We allow one hour for your rehearsal time. Based on the date and package you choose, this could vary. Thus, if you’re looking for a specific rehearsal time, we recommend the Weekend Package for Friday/Saturday or Saturday/Sunday.
Do you have decorations?
We do have some décor such as lanterns, crates, wood slices, arbor, etc., which you are welcome to use at no additional charge.
Are there decoration guidelines/restrictions? Can I use real candles?
- No real candles can be used. LED only.
- No faux rose petals of any kind on the grounds. Rose petals must be real.
- No loose paper-type send-offs (examples: confetti poppers, colored confetti, etc.)
- No rice for send-offs.
- Zip ties, command strips, and tape may be used on the wall in the barns. Please use zip ties or pipe cleaner only (no wire) to hold decorations on arbors.
- NO nails, staples, screws, thumbtacks, or any kind of glue may be used for decorating in the barns or on any furniture/décor items/arbors.
What time can my vendors start setting up on the day of the event?
If you book a day package, your vendors will have access to the barns early that morning to make deliveries and begin setup. If you book the Weekend Package, you may begin set up the day before.
Is there a changing area?
Yes, we offer two ample suites that you and your partner can utilize. These are located in the Carriage House directly behind the Manor House and in between the Pine and Poplar Barns. Access begins early the morning of your event.
Is the site handicap accessible?
Yes, we have parking spaces close to the event spaces and house. We also have ADA restrooms and doors to the barns.
Do you have a list of “preferred” caterers, or may I bring in my own?
We do require you choose a caterer from our preferred list, however we have a great list of caterers to work within your budget. These are trusted caterers that have worked with us for many years, are vetted, and have provided a Certificate of Insurance. We do permit outside caterers for ethnic and religious events that require a menu not easily provided by our caterers – they must be licensed and insured and provide a COI naming The Barns at Mattaponi Springs, LLC as an additional insured. We have a catering prep area with food warmers (not ovens), standard refrigeration space, and a washing area.
Do you have an on-site wedding planner or coordinator?
We do not have full-service onsite wedding planners. Your venue representatives are here to focus on the specific services we offer. We do require a Day of Coordinator for weddings and you must choose from our list of Planners. These planners have been vetted and have provided us with a Certificate of Insurance – these are trusted planners that we have worked with for many years. They are also familiar with our venue, which is an added bonus for you. Wedding planners will help make your ceremony and reception run smoothly and alleviate responsibilities on your special day.
Do I have to use your other vendors (DJ, Photographer, etc.)
You can hire your own vendors, but we highly recommend using our list of trusted, pre-screened vendors. They have all provided us with their Certificate of Insurance and we have worked with these vendors for many years. Please note that vendors outside of our list must provide a business license and certificate of insurance before they’re able to perform services in this venue.
Do you offer valet parking?
No, we do not offer valet service, however we do have parking attendants to help guide guests with parking as well as a shuttle to assist elderly or handicapped guests to arrive safely to the event area. We will also have signage to help direct attendees to the correct area.
Can vehicles be left overnight?
No, only vehicles belonging to guests staying at the Manor House are allowed overnight and must be parked in those designated spaces.
Are pets allowed at the venue?
Pets are welcome to participate in the wedding ceremony only, with prior approval, and must be leashed at all times. We will always welcome certified service animals and must be leashed at all times. We ask you to designate someone to clean up any accidents that may occur.
Do you offer any discounts?
Yes, we do offer discounts for all active military and law enforcement. Inquire with our venue representative for more information.
Do you allow LGBTQ+ weddings and events at your venue?
Absolutely! We WELCOME you! We are inclusive, affirming, and here for all couples, all loves, and all events!
Can we leave things overnight and pick them up tomorrow?
All personal items must be taken out of the Carriage House and Barns upon the event’s end.